Documents and Terminology

Documents provided by the consignee

Terms Definition
Certificate of insurance The importer is required to secure insurance for the delivery of the goods to Africa.
GUOT This stands for the single window customs procedure utilised in the Republic of Congo. The value of the documents is verified and validated by matching import declarations with ECTN documents. Only when ECTN matches the values in GOUT are validations authorised.
FDI Import Declaration Form is what FDI (Fiche de Déclaration à l'importation) stands for in English.
DU Angola's import licence is known as DU Documento Unico. All CNCA applications must have a DU document as of October 2, 2015. According to the Expiry date in field 25e, a DU document must be valid. The standard document expiration date is 60 days from the DU's issuing date. However, under the Temporary Regime, the Documento Unico or the Import License is not required if a cargo will be cleared at the destination or if the total FOB value is less than $5,000 USD. In the case of temporary shipments, the exporter must provide a letter attesting that the cargo is on a temporary expedition. The verified CNCA certificate will be entered with a particular format of DU number in this case.

Documents fed by the Exporter

Terms Definition
AES/EEI Electronic Export Information (EEI) is the electronic declaration of merchandise leaving one country to another..An EEI is filed through the Census Bureau's Automated Export System (ACE AES Direct ) This information is the electronic counterpart of the export data that is originally gathered as information from the Shipper’s Export Declarations (SED). The Automated Export System or Automated Export SystemDirect are not required to get this information.
Certificate of Origin This is a record that is utilised in international trade. It is filled out by the exporter and verified by a reputable issuing organisation in written or electronic form, attesting that the products in a certain export cargo have been produced, manufactured, or processed in a specific nation.
Commercial Invoice It is a legal document issued by the seller (exporter) to the buyer (importer) in an international transaction and serves as a contract and a proof of sale between the buyer and seller. The commercial invoice details the price(s), value, and quantity of the goods being sold. It should also include the trade or sale conditions agreed upon by both buyer and seller of the transaction being carried out.
Freight Invoice This invoice provides specific information about the freight costs associated with shipping the products from the country of origin to the destination country.
Package List A packing list itemises the contents of each package (box, pallets, etc) It includes weights, measurements and detailed lists of the goods in each package.
Customs Export Declaration A Shipper's Export Declaration form from the US Department of Commerce. It should be applied to goods being exported from the US that is worth at least $2,500. This document is necessary to get a CTN in several African nations.

Documents released by the Carrier

Terms Definition
Bill of Lading A bill of lading (BL or BoL) is a legal document issued by a carrier (transportation company) to a shipper that details the type, quantity, and destination of the goods being carried.. They are employed in international trade to guarantee that importers receive the goods and exporters are paid.